Aim of the role
The purpose of the role is to support the buying and commercial administration processes within the Commercial team while undertaking a Level 4 Apprenticeship. The role will focus on developing procurement, supplier management, commercial administration, and systems knowledge through structured training and on-the-job learning.
Responsibilities and Duties
Buying & Commercial Support
Assist with the buying and procurement process under the guidance of the Commercial team
Support the preparation, issuing, monitoring, execution, and archiving of supplier documentation
Assist in maintaining accurate procurement records in line with company procedures
Respond to incoming supply chain queries and requests, escalating where appropriate
Attend sites to quantify materials and calculate value on site
Assist with take offs
Attend and support supplier meetings
Support tender submission appraisals
Plant hire management
Systems, Data & Administration
Update and accurately maintain records and databases within in-house procurement systems
Enter data accurately onto internal systems, including procurement and financial platforms
Arrange for documentation to be scanned, uploaded, and archived electronically
Maintain both physical and electronic filing systems in line with document control requirements
Receive, prioritise, and distribute incoming procurement post, identifying urgent or sensitive information.
Reporting & Stakeholder Support
Assist in preparing and issuing weekly reports for site-based staff
Support communication between the Commercial team, suppliers, site teams, and internal departments
Provide administrative support to ensure smooth commercial and procurement operations
Supplier Finance Scheme Support
Assist with initiating the Supplier Finance Scheme by liaising with suppliers
Support communication with the Bank and Accounts Department to help progress and finalise procedures
Maintain accurate records relating to supplier finance processes
Manage and work through problem invoice – any invoicing queries that are raised for various reasons that need PO amendments etc.
Apprenticeship & Development Responsibilities
Actively participate in and complete all elements of the Level 4 Apprenticeship programme, including off-the-job training
Apply learning from the apprenticeship to daily procurement and commercial tasks
Seek feedback and demonstrate continuous improvement in commercial awareness, accuracy, and efficiency
Undertake ad-hoc tasks as required to support learning and business needs